AUGUST 28, 2005 Ponderosa Park Association Meeting

MINUTES FOR PONDEROSA PARK ASSOCIATION MEETING

AUGUST 28 - 10:00 A. M.

1. MEETING WAS CALLED TO ORDER AT 10:00 A. M. BY PRESIDENT MIKE BROCKERT. IN THE ABSENCE OF THE SECRETARY, DEBBIE BEAN, PATRICIA BROCKERT WAS ACTING SECRETARY. PRESIDENT BROCKERT

ASKED THAT THE AGENDA BE AMENDED. UNDER OLD BUSINESS, ITEM

E, "HELP" SHOULD ACTUALLY READ "YARD SALE."

PRESIDENT BROCKERT ALSO THANKED THE MEMBERS WHO DID THE PONDEROSA ROAD CLEANUP JIM AND PHYLLIS SIMMS, ALLEN AND CHERI LAUDENSLAGER, RAY AND TONI SOLA, LARRY AND JANE PETERSON, AND BRAD BEAN.

2. ROLL CALL WAS TAKEN OF OFFICERS. PRESENT WERE BRAD BEAN, ALLEN LAUDENSLAGER, SUSIE BRADY.

3. COPIES OF THE MINUTES OF THE MEETING OF JULY 24, 2004 WERE AVAILABLE TO THOSE PRESENT. PRESIDENT BROCKERT ASKED IF THERE WERE QUESTIONS, ADDITIONS OR DELETIONS. THERE BEING NONE, LARRY PETERSON MOVED TO ACCEPT THE MINUTES AS PRESENTED. SUSIE BRADY SECONDED THE MOTION. BY UNANIMOUS VOTE, THE MINUTES WERE ACCEPTED.

4. PRESIDENT BROCKERT EXPLAINED THAT HE HAD NOT BEEN ABLE TO MEET WITH TREASURER ALLEN LAUDENSLAGER YET AND THERE WAS NO TREASURER’S REPORT AT THIS TIME; HOWEVER, IT WOULD BE AVAILABLE AT THE NEXT MEETING.

5. OLD BUSINESS

PRESIDENT BROCKERT EXPLAINED THAT THE DUMPSTER WAS REMOVED LAST WEEK BECAUSE PEOPLE WERE USING IT FOR GARBAGE. THERE WAS A DISCUSSION ABOUT FUTURE USE OF THE DUMPSTER. BRAD BEAN SAID THAT THE DUMPSTERS WERE NOT FOR PROPERTY CLEAN-UP BY THE MEMBERS OF THE ASSOCIATION BUT FOR MAINTENANCE ONLY.

ALLEN LAUDENSLAGER EXPLAINED THAT IT WOULD BE ADVANTAGEOUS IF THE PROPERTY OWNERS WERE NOTIFIED ONE MONTH IN ADVANCE WHEN THE DUMPSTER WOULD BE AVAILABLE SO THEY COULD MAKE CERTAIN TO BE IN THE AREA AT THAT TIME.

SUSIE BRADY SAID THAT THE PIONEER PARK $5 DUMPING IS STILL AVAILABLE.

THERE WAS A DISCUSSION HELD, AND SUSIE BRADY MOVED THAT THE DUMPSTER BE AVAILABLE TWICE IN THE SPRING AND ONCE IN THE FALL FOR THE USE OF ASSOCIATION MEMBERS FOR YARD MAINTENANCE, BUT NOT FOR CLEARING THEIR PROPERTY.

DICK WISE SECONDED THE MOTION.

BY UNANIMOUS VOTE, THE MOTION CARRIED.

PRESIDENT BROCKERT SAID THAT THE CHECK HAD BEEN SENT TO THE CORPORATION COMMISSION.

BRAD BEAN REPORTED ON THE MT. CLUB MEETING THAT HE ATTENDED ON DEFENSIBLE SPACE. HE BROUGHT PACKETS OF INFORMATION FOR THE MEMBERS. HE EXPLAINED THAT THERE WAS A GRANT AVAILABLE FOR DEFENSIBLE SPACE. HE SAID THAT PEOPLE SHOULD CALL THE YAVAPAI FIRE DEPARTMENT.

THERE WAS A DISCUSSION REGARDING PROPERTY OWNERS WHO WERE NOT KEEPING THEIR PROPERTY CLEANED UP. BRAD BEAN SAID THAT HE HAD TALKED TO COUNTY OFFICIALS AND THEY DO NOT WANT TO BE INVOLVED WITH THAT.

THERE WAS A DISCUSSION HELD. IT WAS DECIDED THAT PRESIDENT BROCKERT SHOULD PREPARE A PROPOSED LETTER TO BE SENT TO PROPERTY OWNERS, TO BE VOTED ON BY THE MEMBERS AT THE NEXT MEETING.

PRESIDENT BROCKERT ASKED FOR HELP WITH THE picnic. JUDY MIDKIFF EXPLAINED THAT SHE HAD PULLED THE picnic TOGETHER LAST YEAR AND VOLUNTEERED TO DO IT AGAIN THIS YEAR. SHE EXPLAINED THAT SHE HAD SOME SUPPLIES LEFT OVER FROM LAST YEAR. SHE ALSO ASKED THAT MORE SIGNS BE PUT UP AROUND THE PARK ABOUT THE picnic.

CHERI LAUDENSLAGER VOLUNTEERED TO HELP JUDY.

SUSIE BRADY OFFERED TO BRING TWO BIG TABLES.

LARRY PETERSON SAID HE ALSO HAD A LARGE TABLE THAT HE COULD BRING, IF NEEDED.

PRESIDENT BROCKERT TOLD THE MEMBERS THAT THE picnic WOULD BE HELD AT THE SMITH PROPERTY AGAIN THIS YEAR AND THE LARGE GRILL WOULD BE AVAILABLE AND THE HOUSE WOULD BE OPEN FOR USE. HE ALSO EXPLAINED THERE WOULD BE NO MEETING ON THE DAY OF THE picnic.

IT WAS DECIDED THE picnic WOULD START AT 1100 A. M. HAMBURGERS, HOTDOGS, CONDIMENTS, DRINKS AND PAPER GOODS WILL BE PROVIDED BY THE ASSOCIATION. EVERYONE WHO ATTENDS WILL BE EXPECTED TO BRING A COVERED DISH.

BRAD BEAN REMINDED THE MEMBERS THAT THE picnic IS OPEN TO ALL OF PONDEROSA PARK; NOT JUST THE ASSOCIATION. THE ASSOCIATION IS MERELY SPONSORING THE picnic, AND THE SIGNS SHOULD MAKE IT CLEAR THAT ALL ARE WELCOME. THERE WILL BE MEMBERSHIP FORMS AT THE picnic FOR THOSE WHO MAY DECIDE TO JOIN.

THERE WAS A DISCUSSION HELD ABOUT A COMMUNITY YARD SALE. IT WAS DECIDED TO TABLE THE MATTER UNTIL SPRING SO THAT THERE WAS MORE PREPARATION TIME TO ASSURE ITS SUCCESS.

PRESIDENT BROCKERT THANKED GARY KOLENDA FOR THE SIGN THAT HE HAD MADE FOR THE ENTRANCE TO THE PARK. HE SAID THAT THE BILL PRESENTED FROM GARY FOR THE COST OF THE SIGN WAS $53.

GARY SAID THAT THE HAD SUPPLIES FOR AT LEAST ONE MORE SIGN, AND MAYBE TWO.

SUSIE BRADY SUGGESTED WE HAVE AT LEAST THREE SIGNS AROUND THE PARK.

BRAD BEAN SAID THAT THE COUNTY DOES NOT WANT THE SIGNS CEMENTED IN, BUT THEY WANT THEM TO BE BREAK-AWAY FOR SAFETY.

SUSIE BRADY MADE A MOTION THAT GARY BE PAID THE $53 FOR THE COST OF THE SIGN AND THAT THE SIGN BE PUT IN THE LOCATION WHERE IT IS PRESENTLY LOCATED.

ALLEN LAUDENSLAGER SECONDED THE MOTION.

BY UNANIMOUS VOTE, THE MOTION CARRIED.

6. NEW BUSINESS

THERE WAS A LENGTHY DISCUSSION ABOUT THE PROPOSED BY-LAWS. PRESIDENT BROCKERT READ SEVERAL SECTIONS FROM THE OLD BY-LAWS.

ALLEN LAUDENSLAGER ASKED THAT HE SEE COPIES OF THE OLD BY-LAWS AND THE PROPOSED BY-LAWS.

PRESIDENT BROCKERT AGREED TO PROVIDE THOSE.

SUSIE BRADY MADE A MOTION THAT THE PROPOSED BY-LAWS AGAIN BE PRESENTED TO THE MEMBERSHIP FOR ACCEPTANCE.

TRACEY MCABEE SECONDED THE MOTION.

THERE WAS A LENGTHY DISCUSSION.

GARY KOLENDA SUGGESTED THAT, INSTEAD OF THE WHOLE PACKET BEING MAILED TO THE MEMBERSHIP, THAT JUST THE SIGNIFICANT PORTIONS BE MAILED TO THE MEMBERSHIP.

THERE WAS A DISCUSSION.

SUSIE BRADY AGREED TO AMEND HER MOTION TO READ THAT JUST THE SIGNIFICANT PORTIONS BE MAILED TO THE MEMBERSHIP.

THERE WAS A VOTE ON THE AMENDMENT TO THE MOTION.

BY UNANIMOUS VOTE, THE AMENDMENT CARRIED.

LARRY PETERSON VOLUNTEERED TO BECOME A BOARD MEMBER.

7. OPEN FORUM

SUSIE BRADY TOLD THE MEMBERS THAT SHE WAS THE FIRST ONE TO DECORATE A CHRISTMAS TREE ON PONDEROSA ROAD AND THAT THERE ARE NOW MANY TREES BEING DECORATED FOR CHRISTMAS ALONG THE ROAD.

SHE SUGGESTED THAT IT BE INCLUDED IN A NEWS LETTER A POSSIBLE DATE FOR A TREE TO BE DECORATED AND DATE CERTAIN FOR THE DECORATIONS TO BE REMOVED.

8. NEXT MEETING (NOVEMBER 13, TENTATIVELY)

PRESIDENT BROCKERT ASKED IF NOVEMBER 13 WAS AN ACCEPTABLE DATE FOR THE NEXT MEETING. THERE WAS NO ONE OPPOSED TO THAT DATE.

ALLEN AND CHERI LAUDENSLAGER AGREED TO MAKE COPIES OF THE PROPOSED BY-LAWS AND PROXIES TO BE PROVIDED AT THE picnic TO MEMBERS.

THERE WAS A DISCUSSION ABOUT THE PAVING BY THE COUNTY. PRESIDENT BROCKERT SAID HE HAD SEEN A LETTER FROM THE COUNTY STATING THAT THEY WOULD STAY UNTIL THE JOB WAS COMPLETED.

9. ADJOURNMENT

LARRY PETERSON MADE A MOTION THAT WE ADJOURN.

SUSIE BRADY SECONDED THE MOTION.

BY UNANIMOUS VOTE, THE MEETING WAS ADJOURNED.

[ Home Page ] [ Special Notices ] [ Newsletters ] [ Minutes ] [ Our Goals ] [ History ] [ Photo Album ] [ Picnic Area ] [ Road Cleanup ] [ Brush Dumpster ] [ Useful Stuff ] [ Join Today ]